ZOOM Meeting
The coronavirus pandemic has compelled many Japanese individuals to shift their interactions online. As a result, Zoom has emerged as the predominant platform for conducting business meetings.
In addition to preparing your presentation deck, you can also translate your Zoom invitation messages and virtual backgrounds.
Bilingual Zoom Invitations
Sending bilingual Zoom invitations demonstrates consideration for your Japanese participants. Below is a sample:
Zoomミーティングのご案内
Zoomをはじめて利用する方は、以下の説明をご参照ください。この手順通りに行えば、ミーティングルームに入室できます。すでに使われている方は、参加URLの案内「ここから」～「ここまで」にお進みください。
パソコンではじめてZoomを使う場合は、下記のURLにアクセスすると自動でソフトウェアがダウンロードされ、そこからインストールを行います。その後は自動的にZoomアプリへ接続されます。
https://support.zoom.us/hc/ja/articles/207373866-Zoom-%E3%82%A4%E3%83%B3%E3%82%B9%E3%83%88%E3%83%BC%E3%83%A9
「コンピューターでオーディオに参加」をクリックすると参加できます。
--------------- 参加URLの案内 「ここから」 ---------------
開催日時：10月２日 午前９時～１１時
以下のURLからZoomミーティングへアクセスしてください。
(https:// 予約設定したミーティングのURLをコピー＆ペースト)
ミーティングID（予約設定したミーティングのIDをコピー＆ペースト）
パスワード：（予約設定したミーティングのパスワードをコピー＆ペースト）
--------------- 参加URLの案内 「ここまで」 ---------------
Translation: You are invited to our Zoom Meetings
If you are new to Zoom, please read the following instructions to enter the meeting room. If you are already familiar with Zoom, please proceed to the guidance provided between "Information on the URL to participate" and "End of the information."
If you are using Zoom for the first time on a PC, please access the following URL to automatically download and install the software. After installation, you will be connected to the Zoom application automatically.
Click on "Join audio by computer" to join.
--------- "Information on the URL to participate ------------
Date and Time: October 2, 9:00 a.m. - 11:00 a.m.
Please access the Zoom meeting from the following URL:
(https:// Copy and paste the URL of the meeting you reserved.)
Meeting ID (Copy and paste the ID of the meeting you reserved)
Password: (Copy and paste the password for the meeting you reserved.)
--------------- "End of the information" ---------------
Reference: Koichi Hirata. (2021) “Puro to Shite Tsukau Zumu (Translation: Zoom for Professional Use).”
Bilingual Custom Zoom Virtual Background
Enhance the professionalism of your Zoom meetings with a custom virtual background featuring your company name, logo, as well as your name and title.
Tips for Successful Zoom Meetings
Add animation to text or objects to elevate the excitement level of virtual meetings. Here is how:
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Zoom offers a feature that allows human interpreters to provide simultaneous interpretation during meetings.
Learn more
Icebreaker and Audio Test:
Before the meeting begins, prepare a list of participants. As each participant joins, greet them individually with "xxx-san, nice to meet you" while checking the microphone input sensitivity and speaker output.
If you encounter difficulty hearing a participant, kindly inform them and request adjustment of their microphone.
To break the ice with a Japanese greeting, try: “Toyota-san, Yo row she koo oh nay guy she mah soo. (Nice to meet you.)” You can practice with this audio clip:
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Manage Meeting Latecomers:
If you anticipate someone arriving late, record the meeting in the Zoom Cloud and share the link with the latecomer.
Learn more
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When presenting, avoid displaying yourself and a PowerPoint slide simultaneously, as it can make the slide too small and difficult to read. It's preferable to show either yourself or the slide.
Bad example
