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ZOOM Meeting

The coronavirus pandemic has compelled many Japanese individuals to shift their interactions online. As a result, Zoom has emerged as the predominant platform for conducting business meetings.

In addition to preparing your presentation deck, you can also translate your Zoom invitation messages and virtual backgrounds.

Bilingual Zoom Invitations

Sending bilingual Zoom invitations demonstrates consideration for your Japanese participants. Below is a sample:

Zoom meeting.jpg









--------------- 参加URLの案内 「ここから」 ---------------


開催日時:10月2日 午前9時~11時


(https:// 予約設定したミーティングのURLをコピー&ペースト)





--------------- 参加URLの案内 「ここまで」 ---------------

Translation: You are invited to our Zoom Meetings


If you are new to Zoom, please read the following instructions to enter the meeting room. If you are already familiar with Zoom, please proceed to the guidance provided between "Information on the URL to participate" and "End of the information."

If you are using Zoom for the first time on a PC, please access the following URL to automatically download and install the software. After installation, you will be connected to the Zoom application automatically.


Click on "Join audio by computer" to join.


--------- "Information on the URL to participate ------------


Date and Time: October 2, 9:00 a.m. - 11:00 a.m.

Please access the Zoom meeting from the following URL:

(https:// Copy and paste the URL of the meeting you reserved.)


Meeting ID (Copy and paste the ID of the meeting you  reserved)

Password: (Copy and paste the password for the meeting you reserved.)


--------------- "End of the information" ---------------

Bilingual Custom Zoom Virtual Background

Enhance the professionalism of your Zoom meetings with a custom virtual background featuring your company name, logo, as well as your name and title.


Tips for Successful Zoom Meetings

Add animation to text or objects to elevate the excitement level of virtual meetings. Here is how:



Zoom offers a feature that allows human interpreters to provide simultaneous interpretation during meetings.
Learn more

Icebreaker and Audio Test:
Before the meeting begins, prepare a list of participants. As each participant joins, greet them individually with "xxx-san, nice to meet you" while checking the microphone input sensitivity and speaker output.


If you encounter difficulty hearing a participant, kindly inform them and request adjustment of their microphone.  

To break the ice with a Japanese greeting, try: “Toyota-san, Yo row she koo oh nay guy she mah soo. (Nice to meet you.)” You can practice with this audio clip:


Greeting in Japanese
00:00 / 00:05

Manage Meeting Latecomers:
If you anticipate someone arriving late, record the meeting in the Zoom Cloud and share the link with the latecomer.
Learn more



When presenting, avoid displaying yourself and a PowerPoint slide simultaneously, as it can make the slide too small and difficult to read. It's preferable to show either yourself or the slide.

Bad example

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